Artist EPK Onboarding Asset Checklist
This checklist is intentionally extensive. You are NOT expected to have everything. Send us what you DO have — the rest becomes our roadmap.
How to Use This Checklist
- Check off what you can provide now.
- If you don’t have an item, don’t worry, we can help you create it!
- Provide links (not screenshots) and upload or email original files whenever possible.
- Please – do not send photos, videos, or audio by text message/sms. Whenever possible, send them through a shared Dropbox or Google Drive Folder or email them from a PC as an attachment.
- Although videos created on a cell phone are high quality these days, please ensure that you provide performance videos in a “Landscape” format as well. Unless otherwise requested for Reel formatted promotions.
File & Quality Standards (Please Follow)
- Photos: high-resolution originals (recommended 3000px+ long edge). No screenshots.
- Audio: WAV preferred; MP3 must be 320kbps. One file per song version (radio edit/explicit).
- Video: send links (YouTube/Facebook/Drive) + originals if you have them.
- Artwork: square JPG/PNG, minimum 3000×3000.
- Logos: transparent PNG + SVG if available.
- Writeups: plain text or Google Doc text (avoid images of text).
Remember: This list is purposely overwhelming, and you are by no means expected to have everything that we are requesting in this checklist. However, we want you to be reminded of some of the areas that you actually may in deed have available, but may not think we are going to need. If there are higher priority items on this list that you don’t have yet, again, we can help you create them. That’s what we’re here to help with in the first place!
The MyEPK.Rocks - Artist Asset Checklist
A) Core Identity (Required for Every EPK)
- ☐ Artist/Band name (exact spelling)
- ☐ Home town (City, State) + home base region
- ☐ Genre lane (pick 1 primary + up to 2 descriptors)
- ☐ One-line tagline (1 sentence)
- ☐ Name pronunciation (phonetic) + song title pronunciations (if tricky)
- ☐ Contact: primary name + email + phone (if comfortable)
- ☐ Who handles what (if applicable): booking / management / tour manager / media
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C) Photos & Branding
- ☐ Promo photos (3–5 minimum)
- ☐ At least 2 landscape + 1 portrait (more is fine)
- ☐ Photographer name + usage permission/credit requirements
- ☐ Band/artist logo files (transparent PNG + SVG if available)
- ☐ Album/single artwork files for latest releases (3000×3000)
- ☐ Optional: brand colors/fonts or style notes (if you have them)
D) Bio & Story (We can rewrite—need the facts from you)
- ☐ Short bio facts: where you’re from, style, what you’re known for (bullets are fine)
- ☐ Career highlights (top 5–10): notable venues, festivals, awards, charting, collaborations
- ☐ Key story beats (3): what makes you different, why you started, what this era is about
- ☐ “For fans of…” comps you feel are accurate (3 max)
- ☐ Press quotes/testimonials + source links (venue buyers, DJs, media)
B) Links & Platforms (Provide All That Apply)
- ☐ Official website (if any)
- ☐ TikTok
- ☐ YouTube (official channel)
- ☐ Spotify artist page
- ☐ Apple Music artist page
- ☐ Amazon Music artist page
- ☐ Bandcamp
- ☐ Bandsintown (shows + ticketing links)
- ☐ SoundCloud (optional)
- ☐ Press articles / media links (if any)
- ☐ Smartlink / link-in-bio page (if any)
- ☐ Mailing list / SMS signup (if you have it)
E) Music / Release Assets (Last 3 Singles Minimum)
For EACH of your last 3 singles, provide:
- ☐ Audio file (WAV preferred / 320kbps MP3 acceptable)
- ☐ Song title + version notes (radio edit / album / acoustic / live)
- ☐ Release date
- ☐ ISRC (if assigned)
- ☐ Label name (if any)
- ☐ Songwriter(s) + Publishing info + PRO (BMI/ASCAP/SESAC)
- ☐ Clean/explicit flag + radio edit (if needed)
- ☐ One-paragraph song story (what it’s about / why it matters)
F) Video / Proof of Life
- ☐ 1 official music video OR visualizer OR performance video (link)
- ☐ 1–2 strong live videos (links)
- ☐ Optional: acoustic/stripped video (link)
- ☐ Optional: 3–5 short crowd-reaction clips (10–20 seconds)
- ☐ Optional: vertical clips (Reels/TikTok-ready)
G) Live Show / Booking Details
- ☐ Current lineup + roles/instruments
- ☐ Typical set lengths (60/90/120)
- ☐ Touring region + normal travel radius
- ☐ Notable venues played (list)
- ☐ Festivals played (if any)
- ☐ Show description: what the crowd experiences (short paragraph)
- ☐ “Ready for” opportunities (openers, festivals, songwriter rounds, etc.)
- ☐ Optional: recent sample setlist
H) Technical / Venue Advance (Needed as you move into bigger rooms)
- ☐ Stage plot (PDF)
- ☐ Input list / tech rider
- ☐ Backline requirements (what you bring vs what you need)
- ☐ Monitor/IEM notes (if relevant)
- ☐ Hospitality rider (keep it simple)
- ☐ Lighting preferences (if relevant)
I) Rights & Permissions (Required)
- ☐ Confirm you own or have permission to use all photos, logos, and videos you provide
- ☐ Confirm OTA is allowed to host your EPK, format/edit assets, and distribute promo materials to venues/media/radio as needed
- ☐ Confirm OTA is allowed to distribute promo audio files to radio/industry contacts (promotion only)
- ☐ Provide required photo/video credits and any usage restrictions (if any)
Optional Modules: Radio EPK / DSP Release EPK
Radio EPK extras:
- ☐ Radio one-sheet facts: song summary + artist summary + format fit
- ☐ Station ID script approval + optional recorded IDs (audio)
- ☐ Suggested DJ intro/outro lines (pronunciation included)
- ☐ Clean/explicit flag clearly stated + radio edit file (if needed)
DSP Release EPK extras:
- ☐ Pre-save / smartlink
- ☐ Short clip assets (Spotify/Apple short video if available)
- ☐ 3–5 short social captions + hashtags (optional)
otamusicgroup.net/ • MyEPK.Rocks